Minutes: January 10, 2012

 CITY OF FORT STOCKTON, TEXAS

Page 1

MINUTES OF: REGULAR CITY COUNCIL MEETING

DATE OF MEETING: JANUARY 10, 2012

TIME OF MEETING: 6:30 P.M.

PLACE OF MEETING: CITY COUNCIL CHAMBER 

ROll CAll WAS ANSWERED BY COUNCILMEN: ALLAN CHILDS, BILLY JACKSON & CHRIS ALEXANDER

DARREN HODGES ARRIVED ~ 6:45 P.M.

ABSENT: DINO RAMIREZ & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Lannom called the Regular Meeting to order at 6:33 p.m. after declaring a quorum present.

Mayor Lannom gave the Invocation, led the Pledge of Allegiance and read the Mission Statement —

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FIRST ORDER OF BUSINESS:

1. Public Testimony on Agenda Items.

Public Testimony Forms addressing agenda items were not submitted by citizens.

SECOND ORDER OF BUSINESS:

2. Consent Agenda: Minutes:

• Regular Meeting Minutes of Fort Stockton City Council, 12/13/11

Accounts Payable Total: $ 123,500.10 Account Recap Report Total: $4,547,673.27

Motion was made, seconded and carried unanimously to approve the Regular Meeting Minutes of Fort Stockton City Council for 12/13/11.

Motion was made, seconded and carried unanimously to approve the Accounts Payable total ofS123,500.10 & the Account Recap Report total for $4,547,673.27.

THIRD ORDER OF BUSINESS:

3. Discuss/Act upon Service Agreement between Global Water Management, Inc. and City of Fort Stockton for its utility operations.

Mayor Lannom commented that in an attempt to avert potential problems, the City needed to obtain an independent opinion that Global Water Management’s product was a sole source provider. Second, the City’s indebtedness with Certificate of Obligations acquired in 05′, 08′ & 09′ exceeded $15 million and Bond Counsel was attempting to locate a means to alleviate this obligation i.e. lower interest rates, term extension, etc. Lastly, the City was limited this year with $1 million of that funding because it was not used for its initial intent.

 

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 10, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, & CHRIS ALEXANDER

DARREN HODGES ARRIVED @ 6:45 P.M.

ABSENT: DINO RAMIREZ & MART ADAMS

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

He preferred that Bond Counsel review the contract to detennine how it would affect the City’s credit worthiness. The City needn’t approve a contract if apprehensive with the figures. A cost-effective analysis of the services versus the savings was imperative and inquired about the amortization schedule.

City Manager Rodriguez stated that the amortization included the entire project which contained 3,600 water and gas meters. It was not merely the implementation of field equipment i.e. meter-read system inputting data into INCODE. Currently, there were 4 vacant fulltime Public Works positions that could be replaced with technology. This project did not require any upfront capital and a portion of the funds received from utility payments would be applied to the system.

A second opinion was received from Bond Counsel and their recommendation was that RFP’s be solicited for 2 weeks because there were additional radio-read programs/companies which disqualified Global Water from being a unique sole source provider. Additional company representatives that provided services similar to Global Water’s had deliberated with him. Undoubtedly, Global Water would be considered but the City needed to abide with fonnalities.

Council Member Alexander expressed that the contract needed to be reviewed by City Attorney Adams and personally preferred the solicitation of RFP’s. As suggested by Mayor Lannom, the cost-analysis was extremely vital because it would identify the affect on the City i.e. employees, etc.

He was displeased with the outcome of Municipal Court and would be opposed until everything was confirmed in writing. This item needed to be postponed for now.

Mayor Pro-Tern Hodges believed in the City’s advancement to this type of system. Monthly meter-reading by personnel was costly when it could be performed by modem technology. The best system was needed as soon as possible, whether with Global Water Management or another company.

Motion was made, seconded and carried unanimously that City Staff prepare a CostBenefit Analysis and that Request for Proposals (RFP) be solicited for 2 weeks.

FOURTH ORDER OF BUSINESS:

4. Discuss/Act upon Interlocal Cooperation Agreement between Pecos County and the City of Fort Stockton regarding the EMS Lifeline Program.

Director of Finance Smith commented that this basic lifeline Agreement, which was previously reviewed by City Attorney Adams, authorized the City to:

• Collect $6 per month for individuals that voluntarily opted to join the lifeLine Program;

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CITY OF FORT STOCKTON, TEXAS Page 3 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 10, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON & CHRIS ALEXANDER

DARREN HODGES ARRIVED @ 6:45 P.M.

ABSENT: DINO RAMIREZ & MART ADAMS

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATIORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

  • ¥ Authorized the City to keep $1 of each $6 collected monthly as an administrative fee; &
  • ¥ On or within 45 days of collection, the City would pay the remaining $5 collected to Pecos County EMS.

 

The details were contained in the proposed ordinance. Currently there were 5-6 people that would be billed in February for January and February.

Motion was made, seconded and carried unanimously to approve the Interlocal Cooperation Agreement between Pecos County and the City of Fort Stockton regarding the EMS Lifeline Program.

FIFTH ORDER OF BUSINESS:

5. Discuss/Act upon Ordinance No. 12-100, adopting Amendment No. 16 to the Personnel Policies and Procedures Manual of the City of Fort Stockton, Texas; providing revision to “Certijlcatlonllncentive Pay” & repealing all other ordinances or portions thereof in conflict & providing for an effective date.

Director of Human Resources Bryant reported that the ordinance modified Certification/Incentive Pay to incorporate TCEQ “A” Municipal Solid Waste License for $150 monthly & TCEQ “B” Municipal Solid Waste License for $125 monthly to Public W orkslUtilities.

City Manager Rodriguez stated that the “A” License pertained to solid waste whereas the “S” License was for brush and construction/demolition debris. CUlTently, there were 2 employees that had obtained the “A” License.

Motion was made, seconded and carried unanimously to approve Ordinance No. 12100, adopting Amendment No. 16 to the Personnel Policies and Procedures Manual of the City of Fort Stockton, Texas; providing revision to “CertiflCationlIncentive Pay” & repealing all other ordinances or portions thereof in conflict & providing for an effective date.

SIXTH ORDER OF BUSINESS:

6. Discuss/Act upon Ordinance No. 12-101, amending the Code of Ordinances of the City of Fort Stockton, Chapter 2, Administration* by replacing Article VI. Emergency Medical Services* with the EMS Lifeline Program*, Division 1. Generally & abolishing Division 2. Emergency Medical Services Quality Assurance Board, Division 3. Volunteer Department of Emergency Medical Services, Division 4. Emergency Medical Services Fees & repealing all other ordinances or portions thereof in conflict & providing for an effective date.

CHILDS

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JACKSON

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HODGES

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ALEXANDER

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 10, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON & CHRIS ALEXANDER DARREN HODGES ARRIVED @ 6:45 P.M.

ABSENT: DINO RAMIREZ & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Director of Finance Smith reported that Chapter 2 of the Code of Ordinances incorporated Pecos County’s EMS lifeLine Program and entirely abolished the City’s former EMS Program.

Motion was made, seconded and carried unanimously to approve Ordinance No. 12101, amending the Code of Ordinances of the City of Fort Stockton, Chapter 2, Administration* by replacing Article VI. Emergency Medical Services* with the EMS Lifeline Program*, Division 1. Generally &. abolishing Division 2. Emergency Medical Services Quality Assurance Board, Division 3. Volunteer Department of Emergency Medical Services, Division 4. Emergency Medical Services Fees & repealing all other ordinances or portions thereof in conflict & providing for an effective date.

SEVENTH ORDER OF BUSINESS:

7. Discuss/Act upon additional funding options for the Fort Stockton Housing Authority.

Director of Finance Smith stated that as previously reported by the former Director of Finance, clarification was needed on Fort Stockton Housing Authority’s supposed $134,000 deficit. In comparing federal deposits, the deficit amount appeared to be half of that amount. Approximately two years earlier with the Stockton Village Apartments situation, HUD provided extra funding but several tenants were disqualified and therefore a cash fund balance existed. Funds would not be required until roughly 2013 when rental payments would entirely be exhausted.

Also discovered was that the administrative funds received from HUD failed, for years, to entirely pay for the Director’s copies, cell phone, mileage and salary. For several years, the City utilized rent monies to subsidize the difference and until recently discovered that this action was prohibited. Eventually, the City would have to cover the difference.

To prevent the amount from increasing, the City would be required to financially assist. Options were to modify the Director’s full-time position to part-time or subsidize the difference. Being that a Municipal Court Judge was only required for Code Enforcement and Animal Control issues, a consideration was that the Director assume both part-time positions. The City would absorb half of the salary and federal monies would pay for the other half. Approximately $39-40,000 would be needed for this fiscal-year. City Council had a Contingency line that could be utilized and continuously monitored by them.

Mayor Pro-Tem Hodges expressed concern that the City was currently paying an individual full-time wages for a part-time position.

Director of Finance Smith affirmed that there were currently approximately 110 vouchers and another 100 on the list. Fort Stockton lacked rental properties for those that

CITY OF FORT STOCKTON, TEXAS Page 5 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 10, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON & CHRIS ALEXANDER

DARREN HODGES ARRIVED @ 6:45 P.M.

ABSENT: DINO RAMIREZ & MART ADAMS

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATIORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

qualified for the program. Roughly 95% of the Director’s schedule would be utilized on housing with assistance from the two Municipal Clerks.

Mayor Pro-Tem Hodges expressed that he approved of the program but it appeared as if though Housing Authority was a 95% full-time position and the Municipal Judge’s position was merely 5%; but the City was going to contribute half of the money from the Judge’s budget and half from somewhere else. Ifthe Judge’s responsibilities were 5% then it needed to be charged accordingly. If the City needed to subsidize HUD to stay afloat, then that’s what needed to be stated.

Director of Finance Smith stated that the difference could be coded to a General Fund payable, determine the total at year-end and then complete a budget amendment.

City Council Jackson approved of the program and believed in assisting the “truly” indigent. A concern of his was that there were housing tenants that were capable of working but didn’t because ofavailable services.

Council Member Childs inquired ifa Federal Program, than why was the City involved?

Director of Finance Smith stated that the City had requested implementation of the Section 8 Program locally; the original contract was signed in 1977.

Mayor Pro-Tern Hodges was aware that Director Montoya’s hands were tied by the government on who was and was not approved. He disliked that the Federal Government failed to provide ample funds to the City for this expensive program. He disapproved in subsidizing the Federal Government and inquired if Director Montoya was interested in being a part-time Municipal Court Judge?

Director of Finance Smith responded that Director Montoya was receptive to the idea if that was the direction City Council chose. Once the old accounts receivable was completed; Municipal Court would only encompass Animal Control and Code Enforcement.

Council Member Childs inquired on the length oftime for clarification ofthe financials.

Director of Finance Smith stated that in November 20 1], the deficit figure was $63,098. It appeared that rent monies had subsidized administration since early 2008 according to a report received from HUD on the deposits and the City’s deposits. Once more, there was a sufficient cash balance until the 2013 fiscal.

Council Member Alexander asked Director Smith to prepare the figures and hopefully Pecos County would agree to assist with a specified amount as they prepared next year’s budget.

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ALEXANDER

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 10, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON & CHRIS ALEXANDER

DARREN HODGES ARRIVED @ 6:45 P.M.

ABSENT: DINO RAMIREZ & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Pro-Tern Hodges believed that the Housing Authority Program should reside under the umbrella of the Pecos County Community Action Agency. They were already administering Federal Programs, Head Start, various utilities, etc. Would they not be interested in administering that program also?

Director of Finance Smith responded that she would bring this concern to the attention of the Community Action Board at their next meeting and would approach Pecos County this summer.

Motion was made, seconded and carried unanimously to authorize Director of Finance Smith to monitor the Housing Authority Program through budget preparation and deliberate with the Pecos County Community Action Board and Pecos County Judge & Commissioners on funding for the Fort Stockton Housing Authority.

EIGHTH ORDER OF BUSINESS:

8. DiscusslAct upon Quarterly Employee Longevity Checks (10/0112011-12/31/2011) to be issued 01112/2012.

Director of Finance Smith reported that the longevity list only contained personnel that was presently employed with a minimum of one year or longer. To avoid being taxed at a higher rate, a separate hardcopy check would be issued to employees on Thursday.

Motion was made, seconded and carried unanimously to approve the Quarterly Employee Longevity Checks (10/0112011-1213112011) to be issued 01/1212012.

Mayor Lannom recessed from the Regular Meeting @ 7:26 p.m. to convene into the:

NINTH ORDER OF BUSINESS:

9. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §SSt.074, To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Ref: City Secretary Delma A. Gonzalez

City Attorney Martin O. Adams Mayor Lannom closed the Executive Sessions @ 7:50 p.m.

TENTH ORDER OF BUSINESS:

10. Reconvene into Open Session and take action, if any, on items discussed in Executive Session.

Mayor Lannom commented that evaluations for City Secretary Gonzalez and City Attorney Adams would be completed during the 01124112 City Council Meeting. City CITY OF FORT STOCKTON, TEXAS Page 7 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 10, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN: ~O ~ ~ ~ ~ ~ ALLAN CHILDS, BILLY JACKSON & CHRIS ALEXANDER

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MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN o. ADAMS MINUTES OF LAST MEETING:

Manager Rodriguez’ evaluation was not entirely completed and therefore would also be included on the following agenda. His evaluation form and contract would be required.

ELEVENTH ORDER OF BUSINESS:

11. Comments/upd’ates from City Manager Rodriguez regarding the status of the City of Fort Stockton, etc.

City Manager Rodriguez reported:

4 In response to the issue with the $6,945,000 Combination Tax & Revenue Certificates of Obligations, Series 2008, the Department of Treasury concluded that since the City had represented an intention to reallocate the proceeds to capital expenditures within the time frames permitted by Treasury Regulations section 1.l48-6(d)(iii), a violation of the Code had not likely occurred with respect to the specific matters identified and therefore had closed their review of this matter;

4 Administrative Assistant Rose Duarte was the only employee, of 8 eligible employees, that retired within 30 days under the former retirement plan. She was a 34-year tenured employee of the Fort Stockton Police Department;

” A suit was filed against the Middle Pecos Groundwater Conservation District. City Council’s agenda for 01/24112 will contain a related item;

4> The material for the Alternate Water Source brine line was received. Upon TxDot’s approval of permits, the project’s completion date is estimated to be 2-3 weeks. The bored line will cross Hwy 385/Spur 194 between 2nd & 5th Street.;

4 Personnel are preparing for the protective coating process of the 2M Gallon Tank which has an estimated timeframe of2 weeks. A different crew will be working on the roof ofthe structure with March being the estimated completion date; &

4 Approval was granted by SuI Ross State University to conduct a Police Academy Night School locally wherein Lieutenant Tarango will be the instructor. The training is to commence in May with the location either at the Williams Technical Training Center or the Fort Stockton High School Technology Center. A minimum of 14 students is required; only 4 individuals have expressed interest.

TWELFTH ORDER OF BUSINESS:

12. Questions from the media on agenda items.

There being no additional business, the meeting was adjourned at 8:00 p.m.

~Lannom, MA ;OR

Page CITY OF FORT STOCKTON, TEXAS MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:

ROLL CALL WAS ANSWERED BY COUNCILMEN:

MAYOR:

CITY MANAGER:

CITY SECRETARY:

CITY ATTORNEY:

MINUTES OF LAST MEETING:

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CITY OF FORT STOCKTON, TEXAS Page 8 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 24, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER & DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Lannom called the Regular Meeting to order at 6:30 p.m. after declaring a quorum present.

Council Member Jackson gave the Invocation.

Mayor Lannom led the Pledge ofAllegiance and read the Mission Statement —

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CERTIFICATES OF RECOGNITION: Immigration Customs Enforcement (ICE) Agent Ainsworth to Recognize Two (2) City of Fort Stockton Police Department Officers for their Investigative Assistance with Illicit Activities that Resulted in Federal Arrests.

Immigration Customs Enforcement Agents Chuck Ainsworth and ICE Resident Robert Lasoya were in attendance to commend and issue Certificates of Appreciation to Lieutenant Lisa Tarango and Officer Robert Garcia for their successful investigation in rescuing a juvenile from a merciless adult that involved sexual exploitation and drug involvement.

FIRST ORDER OF BUSINESS:

1. Public Testimony on Agenda Items.

Public Testimony Forms addressing agenda items were not submitted by citizens.

SECOND ORDER OF BUSINESS:

2. Consent Agenda: Minutes:

  • ¥ Regular Meeting Minutes ofFort Stockton City Council, 01110/12
  • ¥ Regular Meeting Minutes oflntergovernmental Recreation Board, 11116/11
  • ¥ Regular Meeting Minutes of Convention & Visitor’s Bureau, 11116/11
  • ¥ Regular Meeting Minutes of Fort Stockton 4-A Econ. Dev. Corp., 10/12/11
  • ¥ Special Meeting Minutes of Fort Stockton 4-A Econ. Dev. Corp., 10/21111
  • ¥ Special Meeting Minutes of Fort Stockton 4-A Econ. Dev. Corp., 10/31/11 
  • ¥ Regular Meeting Minutes of Fort Stockton 4-A Econ. Dev. Corp., 11121111
  • ¥ Regular Meeting Minutes of Fort Stockton 4-A Econ. Dev. Corp., 12/06/11

 

Accounts Payable Total: $ 192,259.64 Account Recap Report Total: $4,903,029.28

Motion was made, seconded and carried unanimously to approve tbe Consent Agenda, as presented.

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 24, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER & DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

THIRD ORDER OF BUSINESS:

3. HD Waterworks –

• Automated Meter Reading Technology

Product Specialist Ray Richardson was in attendance to present HD Waterworks’ advanced utility billing and meter-reading technology for water and gas. This equipment detected water leaks, backflow and meter tampering for 96-15 minute periods in 24 hours. They not merely sold their equipment but provided financing, managed/developed the project, and completed a financial analysis to determine if the project was beneficial for the City. Prior to the City making a decision, the propagation study and the financial and credit analysis were provided free of charge.

The R900 Module was attached to the water and gas meters that produced the transmission to direct all detection to the collection point. It was an unlicensed, one-way operation entirely separate from the FCC which contained a frequency hopping spread spectrum that bypassed interference from any source. The 920 megahertz area contained 50 frequencies that transmitted data and meter-reading every 14 seconds for the meter’s life. The read success rate with over 100 millowatts of power was 99.5 or greater. Every 24 hours, a data pack with the readings for each meter would be transmitted to the central location.

The Customer Care and System Security was proactive in notifying customers of continuous or intermittent leaks and provided documentation that could be indicated on a customer’s utility statement that the customer was alerted of the situation.

The R900i contained an 8-digit resolution that could be adjusted to register to a 0.1 of a gallon. It downloaded a daily reading that could be decreased to hourly on consumption used and logged 96 days of data that could validate to customers the hour and day their water bill increased or decreased. The power source for this meter was a lithium battery warranted for 20 years. It was fully replaceable for the first 10 years and then prorated over the last 10 years. The components were warranted for 20 years unless vandalized.

The ARB_N_Sight Software was a multi-utility route management product that could generate a myriad of standard reports that contained a customization module for customized reports. It could be a stand-alone system to multi-remote office support.

The R900 Gateway solar-paneled data collector that transmitted meter readings to the customer information center was a small 18″x20″ box that was either AC or solar powered that could be mounted on walls, stands, poles or on top of buildings. Its capacity for acquiring meter readings was approximately I mile in diameter and collection points were generally redundant or overlapped to ensure that data was collected from the meter. They were deployable and the data packs required either Wi-Fi, Ethernet, telephone lines or cell phones. Readings were received every 15 minutes from the meter which transmitted every 14 seconds and were downloaded every 24 hours to the ARB_N_Sight to the City’s server, were compatible with INCODE and populated the billing system through a transfer file for CITY OF FORT STOCKTON, TEXAS Page 10 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 24, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER &

DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATIORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

billing with no manual input required. The propagation study identified City-owned locations with the optimum placelheight for placement ofthese.

  • ¥ The majority of the City’s water meters were Neptune; 20% were Sensus and would need to be replaced;
  • ¥ The radio antenna was electronic, entirely sealed and fully submergible;
  • ¥ The R900 Gas meter was compatible with Sensus, Sprague and American meters. The Spragg meters would need to be replaced;
  • ¥ HD Waterworks had partnered with Permalog whose forte was leak detection. For detection of mainline leaks every 24 hours between 2 a.m. -5 a.m., the R900 MIU was utilized which contained an external transmitter that connected to the lead data collector. A good resolution was received every 600′. For longer lines, a valve box with an indicator could be placed on top ofa tap saddle and spaced out;
  • ¥ For the City, an estimated 7-10 collectors would be needed totaling approximately $2

 

2.50 million.

FOURTH ORDER OF BUSINESS:

4. City Manager Rodriguez & Director of Finance Smith —

• Projected Comparison between City Utility-Reading Costs & Automated Utility-Reading Costs

City Manager Rodriguez reported that the City currently had 4 vacant positions and the intent was to avoid additional debt. If the City opted for the automated system, figures would have to corroborate within the City’s current budget. Phase I -“Automated Meter Reading” totaled $156,037.97 annually and contained the 4 vacant positions. Phase II “Customer Service and Billing” totaled $142,236.99 annually and would eliminate 3 positions. The total for both phases was $298,274.96 that could be applied toward an automated system.

FIFTH ORDER OF BUSINESS:

S. Discuss/Act upon amending the 20111nterlocal Services Agreement between Pecos County & City of Fort Stockton regarding Municipal Court to specify a reimbursement amount/percentage on citations collected from City of Fort Stockton Police Officers.

City Manager Rodriguez stated that the agreement authorized the Pecos County Justice of Peace #1 to assume the Municipal Court d\lties for the citations. Initially, it was discussed that the City would receive an amount for the citations issued by the Police Officers but a dollar amount was never agreed upon or included in the agreement.

Mayor Lannom asked Pecos County Judge Shuster to place this request on Pecos County’s February 13th agenda for further consideration.

 

 

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER & DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Judge Shuster recommended that a plan of action be prepared in advance so that the Commissioners would have ample time to review it. The DPS and the Sheriff’s Office already received $4 per citation.

Pecos County Attorney White opted instead for the preparation of a new agreement that dealt solely with revenue received from Police Department citations.

Mayor Pro-Tem Hodges expressed that the new agreement could consider paying for COPsync.

Motion was made, seconded and carried unanimously to authorize City Manager Rodriguez and Director of Finance Smith to prepare a separate agreement seeking Pecos County’s reimbursement for citations issued by the Fort Stockton Police Department Officers.

SIXTH ORDER OF BUSINESS:

6. Discuss/Act upon memorandum imploring the City’s reassessment to “grandfather-in” eligible personnel to retire in accordance with the former retirement plan, which rescinds the specified deadline approved December 13, 2011.

City Manager Rodriguez commented that this item was requested by the 7 employees that exceeded 20 years of service with the City and that were originally eligible to retire under the fonner retirement plan. Concerns were expressed regarding the extended 01113/12 retirement deadline approved during the 12/13/11 City Council Meeting.

A major concern with the new retirement plan was that the City’s insurance would cease if employment with insurance benefits was acquired following retirement. The fonner retirement plan circumvented this new stipulation. If approved, the City would pay 100% ofthe medical insurance until the retiree was eligible for Medicare.

Medical premium costs for the 7 employees if retiring under the fonner plan totaled $428,548.80 compared to $325,640.70 with the new Rule of 80 Plan; a difference of $102,908.10. The City’s medical insurance premiums with the new system were tiered paying 50%, 75% or 100% depending on the age ofthe retiree.

Council Member Jackson emphasized that the 7 employees had dedicated their lives to the City. He consented to “grandfathering-in” each ofthem.

Council Member Alexander declared that experience, at times, could not be replaced. The cost to the City to replace would be a lot more than what they were discussing.

Motion was made by Council Member Alexander to “grandfather-in” the 7 eligible employees allowing them to retire in accordance with the former retirement plan. 

CITY OF FORT STOCKTON, TEXAS Page 12 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 24, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER &

DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATIORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

Council Member Childs expressed apprehension toward the probable escalation of premiums and suggested limiting the 100% payment to a certain timeframe. The City needed to protect itself to a certain degree.

City Manager Rodriguez commented that the insurance was addressed yearly. An agreement, subject to review, could be attained for a certain number of years. This benefit depended on the City’s financial situation; which ultimately could affect everyone.

Council Member Childs disliked handling business in that manner; giving and then taking away. He preferred that City Council consider this further. The City was a business and it needed to operate as such.

Council Member Alexander rescinded his motion. Item tabled Jor further consideration until the 02114112 City Council Meeting. 

SEVENTH ORDER OF BUSINESS:

7. Discuss/Act upon the Quarterly Financial Report ending December 31,2011.

Director of Finance Smith reported that as of 12/31/11, revenues were at 38.61% and expenditures at 25.70%.

Council Member Ramirez expressed concern regarding the Enterprise Fund’s first quarter’s overtime i.e. Sewer Department @ 90.65%, Public Works @ 68.80% and Landfill @ 35.56%. Formally, if budgetary expenses exceeded the projected percentage, Supervisors were alerted.

Director of Finance Smith responded that the meter-reading overtime conducted for the Water Department by Public Works personnel was coded to Public Works.

Assistant Director of Finance Rodriguez declared that the overtime increased for the first quarter due to the Christmas, New Years and Thanksgiving holidays. Personnel were required to work on Saturdays to maintain the utility billing schedule.

City Manager Rodriguez asserted that December was an extremely harsh month due to numerous water leaks and the problematic sewer system. It would have been impossible to remove anyone from their department.

Council Member Ramirez emphasized that in an attempt to prevent additional overtime; some employees knowledgeable in meter-reading from other departments that were not heavily engaged with tasks could have assisted.

City Manager Rodriguez replied that this was already transpiring. The Street Department assisted the Water Department during the day with water leaks. It all depended on a

CHILDS JACKSON HODGES ALEXANDER RAMIREZ

 

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY DATE OF MEETING: JANUARY 24, TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL

COUNCIL MEETING 2012

CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLA~ CHILDS, BILLY JACKSON, CHRIS ALEXANDER & DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

 

MINUTES OF LAST MEETING:

department’s workload and nevertheless overtime would regrettably increase with severe weather.

Motion was made, seconded and carried unanimously to approve the Quarterly Financial Report ending December 31, 2011.

EIGHTH ORDER OF BUSINESS:

8. Discuss/Act upon the Quarterly Investment Report ending December 31, 2011.

Director of Finance Smith reported that the LOGIC account was closed in November and monies were applied to the City’s payables. In comparing the local bank’s improved interest rate and both investment fInns, TexPool monies would be transferred before the next Quarterly Report.

Motion was made, seconded and carried unanimously to approve the Quarterly Investment Report ending December 31, 2011.

NINTH ORDER OF BUSINESS:

9. Discuss/Act upon rescinding the December 13, 2011 motion appointing the AtLarge Appointment for the Intergovernmental Recreation Board.

City Secretary Gonzalez stated that according to the Intergovernmental Recreation Board’s bylaws, the At-Large position consisted of one community member appointed by the Board’s six members.

Motion was made, seconded and carried unanimously to rescind the December 13, 2011 motion appointing the At-Large Appointment for the Intergovernmental Recreation Board.

TENTH ORDER OF BUSINESS:

10. Discuss/Act upon the Cleaning Service Agreement between City of Fort Stockton and Contractors Joe Armstrong & Robert Garcia for the Fort Stockton Police Department.

City Manager Rodriguez stated that this agreement was for the after-hours cleaning of the Police Department, as previously completed by Retiree Rose Duarte. For security reasons, department personnel were considered and the monthly amount remained at $650.

Motion was made, seconded and carried unanimously to approve the Cleaning Service Agreement between City of Fort Stockton and Contractors Joe Armstrong & Robert Garcia for the Fort Stockton Police Department.

 

CITY OF FORT STOCKTON, TEXAS Page 14 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 24, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN: ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER & DINO RAMIREZ

DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATTORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

ELEVENTH ORDER OF BUSINESS:

11. Discuss/Act upon consideration of an “Outdoor Lighting Ordinance” i.e. lIB 2857, which regulates non-interference of activities at the McDonald Observatory.

Bill Ream with the Observatory was in attendance to promote HB 2857 authored by State Representative Pete Gallego, which pennits communities within a 57 air-mile radius of the McDonald Observatory to regulate the use of outdoor lighting to ensure that it does not interfere with the activities at the site. The increased population had resulted in light pollution, which was a danger to the astronomical activities at the observatory.

The Observatory was the darkest spot remaining on the continent for any major astronomical observatory and the goal was to preserve the darkness and clarity of the night sky; to keep the light on the ground where it was wanted and needed. Also, to encourage communities to provide safer, more efficient and attractive outdoor lighting.

The new ordinance would only pertain to new installation. Typically, cities grandfatheredin any existing lighting.

Motion was made, seconded and carried unanimously that City Manager Rodriguez and Pecos County Judge Shuster convene to prepare a City-County ordinance, in accordance with HB 2857.

TWELFTH ORDER OF BUSINESS:

12. Discuss/Act upon the Surface Use Agreement by and between the City of Fort Stockton, Owner, and Patriot Resources, Inc., Operator, -Blue Ridge Farms.

Charles Zachary reported that modifications were made to the initial agreement, as requested by City Attorney Adams.

City Attorney Adams reported that the Rate and Damage Schedule for this agreement was the same as The University of Texas System, University Lands which would assist the City’s revenue stream. Patriot Resources, Inc. understood that the City had a grazingfarming tenant on the land and that all monies, for consideration and damage, were to be paid directly to the City and not the tenant. The City agreed to provide Patriot Resources, Inc. with an executed Subordination signed by the City and the City’s tenant, specifying the same.

Council Member Childs asserted that he wanted the agreement amended to indicate that the operator was obligated to purchase the caliche and water for the entire project from the City for a specific price. Caliche was currently $4 yd. and water was 65¢ a barrel. Also, he disapproved ofa water well being drilled on City-owned property.

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JANUARY 24, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

 

MINUTES OF LAST MEETING:

Mr. Zachary responded that the agreement currently contained the 09/01111 University Lands Payment Schedule for the water, caliche, etc. With prior agreements when wells were drilled, the water was purchased from a City. Upon completion of project, the well was plugged accordingly or bestowed to the landowner.

Mayor Pro-Tern Hodges approved of the Surface Use Agreement, encouraged drilling and approved of a water well. There was good water and caliche at the City’s site and from prior experience, drilling of a well proved favorable. He approved of the Schedule but the agreement needed to be specific on the water, caliche and price.

Council Member Childs suggested postponement of agreement for an additional two weeks to review the University of Texas Lands Schedule to determine the amount of money that the City would receive.

After further deliberation —

Consensus was that EDC Director May, City Attorney Adams and Council Member Childs submit the payment schedule to Patriot Resources, Inc. for the Surface Use Agreement to be presented during the February 14,2012 City Council Meeting.

Mayor Lannom recessed from the Regular Meeting @ 8:50 p.m. to convene into the:

THIRTEENTH ORDER OF BUSINESS:

13. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §551.071, Private consultation with the City Attorney and County Attorney regarding Possible Litigation –Ref: Fort Stockton Holdings

L.P. v. Middle Pecos Groundwater Conservation District.

FOURTEENTH ORDER OF BUSINESS:

14. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §551.072, Deliberation regarding Real Property –Ref: Office Space

FIFfEENTH ORDER OF BUSINESS:

15. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §551.087, Deliberation regarding Economic Development Negotiation –Ref: Blue Ridge Solar Lease

SIXTEENTH ORDER OF BUSINESS:

16. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §551.074, To deliberate the appointment, employment.

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY DATE OF MEETING: JANUARY 24, TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, CHRIS ALEXANDER & DINO RAMIREZ DARREN HODGES ARRIVED @ 6:35 P.M.

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

evaluation, reassignment, duties, discipline, or dismissal of a public officer or

employee: Ref: City Manager Raul B. Rodriguez City Secretary Delma A. Gonzalez City Attorney Martin O. Adams

Mayor Lannom closed the Executive Sessions @9:45 p.m.

SEVENTEENTH ORDER OF BUSINESS:

17. Reconvene into Open Session and take action, if any, on items discussed in Executive Session.

(Item #13) Motion was made, seconded and carried unanimously to retain the services of Kemp Smith, LLP, Attorneys At Law, for continuation of lawsuit between Fort Stockton Holdings L.P. v. Middle Pecos Groundwater Conservation District.

(Item #U) No action taken.

(Item #15) Motion was made, seconded and carried unanimously that City Attorney Adams and EDC Director May contact Attorney Carmichael regarding the lease document to secure & negotiate the solar lease.

(Item #16) No action taken.

EIGHTEENTH ORDER OF BUSINESS:

18. Comments/updates from City Manager Rodriguez regarding the status of the City of Fort Stockton, etc.

City Manager Rodriguez did not present any comments/updates.

NINETEENTH ORDER OF BUSINESS:

19. Questions from the media on agenda items.

There being no additional business, the meeting was adjourned at 9:57 p.m.

 

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Page 16 COUNCIL MEETING

2012

CHAMBER

CHILDS JACKSON HODGES ALEXANDER RAMIREZ

CHILDS JACKSON HODGES ALEXANDER RAMIREZ

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Page CITY OF FORT STOCKTON, TEXAS MINUTES OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING:

ROLL CALL WAS ANSWERED BY COUNCILMEN:

MAYOR:

CITY MANAGER:

CITY SECRETARY:

CITY ATTORNEY:

MINUTES OF LAST MEETING:

CHILDS

x JACKSON HODGES

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RAMIREZ CITY OF FORT STOCKTON, TEXAS Page 17 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

City Officials convened at 401 N. Nelson Street at 5:30 p.rn. for tour of building and subsequently reconvened at City Hall for the Regular Meeting. 

Mayor Lannom called the Regular Meeting to order at 6:30 p.m. after declaring a quorum present

Mayor Pro-Tem Hodges gave the Invocation.

Mayor Lannom led the Pledge ofAllegiance and read the Mission Statement –“THE MISSION OF THE Crn’ OF FORT STOCKTON MUNiCIPAL 6.0VERNMENT IS TO PROMOTE & VALUE PUBLIC CONFIDENCE AND TRUST BY’THE ACCOUNTABLE USE OF COMMUNITY’ RESOURCES; TO ENSURE PUBLIC SAF£n’; IMPROVE PUBLIC SERVICES; PROMOTE LOCAL RECREATION AND ENTERTAINMENT; AND GENERATE ECONOMIC DEVELOPMENT,”

FIRST ORDER OF BUSINESS:

1. Public Testimony on Agenda Items. 

James Wilson commented that in an attempt to deter unlawful activity, a bicycle patrol was needed locally. In volunteering his time, a police radio would be required.

Mayor Lannom remarked that individuals in a bicycle could be observant while traveling at a low rate of speed. Although volunteer, resources were needed. If a formal program was considered. deliberation would ensue during the budget process.

SECOND ORDER OF BUSINESS:

2. Consent Agenda: Minutes:

  • ¥ Regular Meeting Minutes of Fort Stockton City Council, 01/2412012 
  • ¥ Regular Meeting Minutes of Animal Control Advisory Board, 09/1312010 
  • ¥ Regular Meeting Minutes of Fort Stockton Cemetery Board, 06122111 
  • ¥ Regular Meeting Minutes ofHousing Authority Board, 11/1712011 
  • ¥ Special Meeting Minutes ofHousing Authority Board, 1216/2011 

 

Accounts Payable Total: $ 395,596.28 Account Recap Report Total: $4,968,935.85 (amended to $4,841,319.05)

Motion was made, seconded and carried unanimously to approve the Consent Agenda, as presented.

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

THIRD ORDER OF BUSINESS:

3. DiscUss! Act upon Notice of General Election and Order of General Election to be held May 12,2012.

City Secretary Gonzalez reported that Early Voting was scheduled from April 30th -May

8th

• In accordance with H.B. 2309, two 12-hour days (~ a.m. -8 p.m.) would be held on May 3n1 & May 7th for citizens that failed to vote during the regular 8 a.m. -5 p.m. hours.

Motion was made, seconded and carried unanimously to approve the Notice of General Election and Order of General Election to be held May 12, 2012.

FOURTH ORDER OF BUSINESS:

4. Discuss/Act upon Agreement By and Between the City of Fort Stockton and the

F.S.I.S.D. Wards #4 & #6 to hold a Joint Election during Early Voting by Personal Appearance beginning April 30,2012 -May 8, 2012 & Election Day May 12,2012.

City Secretary Gonzalez remarked that Joint Early Voting would be held in the City Council Chamber with the F.S.I.S.D. Trustee Election. For Election Day, the foyer would be utilized for the School’s Election.

A $75 per day Early Voting administrative fee would be paid to the City by the F.S.I.S.D. for the daily processing of voters list for Trustee Election candidates, safe-keeping of ballots, etc.

Motion was made, seconded and carried unanimously to approve the Agreement By and Between the City of Fort Stockton and the F.S.I.s.D. Wards #4 & #6 to hold a Joint Election during Early Voting by Personal Appearance beginning April 30,2012 -May 8, 2012 & Election Day May 12, 2012.

FIFI’II ORDER OF BUSINESS:

s. Discuss/Act upon the City’s reassessment to “Grandfather-In” eligible employees to retire in accordance with the Former Retirement Plan.

City Manger Rodriguez declared that in complying with legal advice received; his recommendation was to “grandfather-in” only the 7 eligible employees in accordance with the City’s former retirement plan. When the new plan was adopted (Ord. #11-113, 09/27/2011), the specified individuals already qualified under the prior plan for retirement benefits. The cost calculation figures for medical insurance, previously presented, for the 7 employees would require revision. Remaining personnel would be required to qualify for retirement benefits under the new plan’s guidelines.

CHILDS JACKSON HODGES

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RAMIREZ

CITY OF FORT STOCKTON, TEXAS Page 19

MINUTES OF: REGULAR CITY COUNCIL MEETING

DATE OF MEETING: FEBRUARY 14, 2012

TIME OF MEETING: 6: 30 P.M.

PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES &

DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

CouncU Member Jackson inquired why the City COUldn’t grandfather-in personnel with 10 years of vested service. Once vested, that would be the cut-off timeframe. Personnel understood that they would receive benefits offered at time of employment.

Mayor Pro-Tem Hodges believed that the City could not afford Council Member Jackson’s suggestion. The City chose to amend its TMRS vesting requirements from to years to 5 years. Retirement with medical insurance from the City was for a career with 10 years or more.

The City could no longer finance the former plan and advanced to the “Rule of 80”. Hopefully, this would encourage personnel to remain longer than 10 years. The new plan could always be modified if the City accumulated additional funds.

City Manager Rodriguez declared that with Council Member Jackson’s recommendation, the City would rapidly reach a point where there would be more retirees than employees. The shifted balance would be extremely costly.

Mayor Lannom stated that this could be addressed during the next budget process.

Council Member Jackson agreed to grandfather-in the 7 eligible employees in accordance with the former retirement plan, but wanted it documented that he would rather see personnel with 10 years of vested service eligible to receive full retirement benefits.

Motion was made, seconded and carried unanimously to “Grandfather-In” the 7 eligible employees authorizing retirement in accordance with the Former Retirement Plan.

SIXTH ORDER OF BUSINESS:

6. Discussl Act upon the Surface Use Agreement By and Between the City of Fort Stockton, Owner, and Patriot Resources, Inc., Operator, -Blue Ridge Fanus; to include Memorandum of Agreements.

EDC Director May reported that he, Council Member Childs and City Attorney Adams submitted an amended Surface Rate and Damage Schedule to Patriot Resources, Inc. and deliberated with Mr. Charles Zachary on Monday.

The Utility Line Easements were slightly lowered and the Produced Water Disposal decreased from $20,000 to $10,000 because if a Salt Water Disposal (SWD) was constructed at the site. revenue would consistently be generated for the City with lO¢ a barrel from injected fluid. Also. a couple of easements were brought more into mid-range with what the University of Texas Lands Payment Schedule stated.

CHILDS JACKSON HODGES RAMIREZ

CHILDS JACKSON HODGES RAMIREZ CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO-RAMIREZ

CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

According to Mr. Zachary. Patriot personnel would not be in attendance at that evening’s meeting because their intent was to “crunch” the numbers on the water. They disapproved of the standard 40¢ per barrel on water and requested that the agreement be reconsidered on February 281h

Item tabled until the February 28. 2012 Regular City Council Meeting.

SEVENTH ORDER OF BUSINESS:

7. Discuss/Act upon authorization to initiate the process to employ two (2) Police Department Dispatch positions.

Chief of Police Fuentes reported that a dispatcher position required three months of training. His aim was to have both dispatchers trained before summer when vacation was taken by personnel. Currently, there were plenty of dispatchers to cover shifts but vacancies were with rei ief dispatchers.

In January due to this shortage, an officer was removed from the street for three consecutive days to dispatch. It would take approximately one month to hire these essential and budgeted positions.

x Motion was made, seconded and carried unanimously to authorize the employment of two (2) Police Department Dispatch positions.

X x X

EIGHTH ORDER OF BUSINESS:

X

8. Discuss/Act upon Resolution No. 12-100R, Appointing and Setting the Rate of Pay for Election Officials for the May 12, 2012 City General Election; to include the Order of Appointment for Election Judges.

City Secretary Gonzalez reported that judges for the May 12th City General Election were: Presiding Judge Rosemary Graves, Alternate Judge Arabella Granado and Early Voting Ballot Board Judge Manuela Ruiz. They had done a tremendous job year after year and would once again assist the City. The rate of pay for election personnel would be $10 hourly.

x X Motion was made, seconded and carried unanimously to approve Resolution No. 12X lOOR, Appointing and Setting the Rate of Pay for Election OtTreials for the May 12, X 2012 City General Election; to include the Order of Appointment for Election Judges.

X

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY DATE OF MEETING: FEBRUARY 14, TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL

Page 21 COUNCIL MEETING 2012

CHAMBER

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MINUTES OF LAST MEETING:

NINTH ORDER OF BUSINESS:

9. Discuss/Act upon Ordinance No. 12-102t adopting Amendment No. 17 to the Personnel Policies and Procedures Manual of the City of Fort Stockton-Texas; providing Revision to Certain Sections of Chapter 1 & Chapter ill; i.e. Insurance, Vacation, Holidays & Sick Leave. 

Director of Human Resources Bryant reported that:

• Insurance: Medical, dental, vision and LifelAD&D were currently being provided by the City for full-time personnel and were an option for elected officials. Once Medicare eligible, a Medicare Supplement Plan would instead be provided; currently United Healthcare. The City would not be responsible for dependent or prescription coverage. COBRA coverage was provided to personnel/elected officials upon termination of employment or expiration of official’s term.

If an eLected official was 6S years of age or older and opted to receive benefits, premiums for Medicare Supplement, dental, vision & Life/ AD&D would be paid by the City. The City would not be responsible for dependent or prescription coverage.

  • ¥ Vacation and Sick Leave: Part-Time and Temporary/Seasonal Employees do not accrue vacation or sick leave.
  • ¥ Personal Hours: Full-Time Employees receive 16 hours per year and 7K Exempt Personnel (Law Enforcement) receive 24 hours per year for 12-hour shifts. Dispatchers, Police Department Administrative Assistants, etc. receive 16 hours.
  • ¥ Holidays: Part-Time, Temporary/Seasonal Employees required to work on a holiday will be paid 1 Y2 X their normal rate. Compensation will not be received for a holiday not worked.

 

Motion was made, seconded and carried unanimously to approve Ordinance No. 12102t adopting Amendment No. 17 to the Personnel Policies and Procedures Manual of the City of Fort Stockton, Texas; providing Revision to Certain Sections of Chapter 1 & Chapter ill;i.e. Insurance, Vacation, Holidays & Sick Leave

TENTH ORDER OF BUSINESS:

10. Discuss/Act upon Ordinance No. 12-103, amending Chapter 7 of the City of Fort Stockton Code of Ordinances, Cemeteries*, Article m. East Hill Cemeteryt Section ‘·32. Price ofLots; & providing for an effective date.

Director of Finance Smith expressed that when the Cemetery Board met in June, their intent was to increase the price for each plot from $400 to $500. Baby plots would remain at $110 each. Ifapproved, the increased amount would go into effect immediately.

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Lannom recommended that when a graphic presentation of the cemetery’s blocks/spaces was prepared, that it be posted at the cemetery in a waterproof enclosure/structure for viewing by the public.

Director of Finance Smith responded that this project was already in progress.

Motion was made, seconded and carried unanimously to approve Ordinance No. 12103, amending Chapter 7 of the City of Fort Stockton Code of Ordinances, Cemeteries*, Article m. East Hin Cemetery, Section 7-32. Price ofLots; & providing for an effective date.

ELEVENTH ORDER OF BUSINFSS:

11. Discuss/Act upon Ordinance No. 12-104, Creating and Incorporating Chapter 28 into the City of Fort Stockton Code of Ordinances, Article 1. “Outdoor Lighting”; & providing for an effective date.

City Manager Rodriguez commented that he and Judge Shuster compared the proposed City ordinance and the existing County ordinance. Requirements were similar for both, did not contradict each other and were in compliance with the guidelines of the McDonald Observatory.

Motion was made, seconded and carried unanimously to approve Ordinance No. 121M, Creating and Incorporating Chapter 28 into the City of Fort Stockton Code of Ordinances, Article 1. ”Outdoor Lighting”; & providing for an effective date.

TWELFTH ORDER OF BUSINESS:

12. Discuss/Act upon Ordinance No. 12-105, amending Chapter 5 of the Code of Ordinances of the City of Fort Stockton, Titled Animals*, Section 5-16. Fees; i.e. Pet Cremation Services. 

Chief of Police Fuentes reported that the Animal Control Advisory Board was seeking City Council’s authorization for private or communal pet cremation services at the Animal Shelter. Most communities provided this type of service with Midland being the closest. The new facility had the capability and the proposed fees were comparable to others.

When pets died at a local veterinarian’s business, this was an issue because they were not equipped for this. If approved, the remains would be stored by the veterinarian business until Wednesdays; when cremations were performed. Monies generated from this service would be applied to the “Humane” line and utilized for supplies i.e. food, heaters, adoption ads, etc.

CHILDS JACKSON HODGES RAMIREZ

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CITY OF FORT STOCKTON, TEXAS Page 23 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATTORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

Motion was made, seconded and carried nnanimously to approve Ordinance No. 12105, amending Chapter 5 of the Code of Ordinances of tbe City of Fort Stockton , Titled Animab*, Section 5-16. Fees; i.e. Pet Cremtltion Services. 

TlURTEENTH ORDER OF BUSINESS:

13. Discuss/Act upon Ordinance No. 12-106, adopting Budget Amendment No.1 to tbe Original Budget of the City of Fort Stockton, Texas, for the Fiscal Year 2011-2012; providing for Supplemental Appropriation &lor Transfer of Certain Funds; providing for Severability; and providing Other Matters Related to the Subject.

Director of Finance Smith emphasized that officially the Fort Stockton Housing Authority was under the City’s jurisdiction. The proposed budget amendment was merely for this fiscal-year and any additional amount{s) would require reconsideration during the 2012-2013 budget process. The amount owed was coded as a payable and funds were required this fiscal-year.

The supposed deficit of $134,000 verifiably decreased to $73,855 and would need to be considered for next year’s budget. The $15.000 in administrative fees would not be expensed for now.

If the City elected to decline funding of the HUD Section 8 Program. it would revert to the Fort Worth HUD Field Office wherein either Alpine or Pecos would obtain the program and local tenants would be assigned henceforth. Also, the $73,855 deficit amount from General Fund would require immediate payment and monies in the City’s bank account dedicated to the HUD Program would require reimbursement to the Field Office.

Council Member Jackson inquired if the City was surviving within its means with this dilemma.

Director of Finance Smith responded that some monies had accumulated. She could not forecast bow the remainder of the year would be affected but with curtailment in expenses, figures would definitely improve. Being that the City Manager was now aware that he was responsible for this department, Director of Housing Montoya would be required to abide with the system like any other City department.

Mayor Pro-Tem Hodges motioned to approve Ordinance No. /2-/06, amending tire Original Budget but adoption ofitem died due to lack ofa second. 

CouncD Member Jackson inquired if this item could be tabled for now?

Item tabled.

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRI GUE Z CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Lannom recessed from the Regular Meeting @ 7: 10 p.m. to convene into the:

FOURTEENTH ORDER OF BUSINESS:

14. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meeting Laws, V.T.C.S., Section §551.087, Deliberation regarding Economic Development Negotiations: Ref: 

(a) 4-Al4-B Funding Request from TxDOT for TIGER Grant to RehabOitate Rail Line into Fort Stockton

(b) Letter of Intent with D.K. Puri for Manufacturing and Distribution Facility

 

FIFTEENTH ORDER OF BUSINESS:

15. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §551.074, To deliberate the appointment, employment, evaluation. reassignment, duties, discipline, or dismissal of a public officer or employee: Ref: (a) City Manager Raul B. Rodriguez

(b) City Secretary Delma A. Gonzalez

(c) City Attorney Martin O. Adams

 

SIXTEENTH ORDER OF BUSINESS:

16. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §5S1.074, To deliberate the appointment, employment. evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Ref: Administrative Assistant to City Manager, City Secretary & Human Resources

Mayor Lannom closed the Executive Sessions @ 7:51p.m.

SEVENTEENTH ORDER OF BUSINESS:

17. Reconvene into Open Session and take action, if any, on items discussed in Executive Session.

EDe Director May reported that the proposed funding would be a local match contribution aimed for the Texas portion of a $13 million Federal TIGER Grant that would upgrade the 70 lb. & 90 lb. incompliant rail between Fort Stockton and Sulfur Junction to 120 lb. rail. EDC 4-A & 4-B would each contribute $100.000 toward Texas’ effort to obtain the grant.

CHILDS JACKSON HODGES RAMIREZ

CHILDS JACKSON HODGES RAMIREZ

CHILDS JACKSON HODGES RAMIREZ

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CITY OF FORT STOCKTON, TEXAS Page 25 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE ·OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

(Item#J4a) 

Motion was made, seconded and carried unanimously to approve $100,000 commitment from the EDC 4-A & $100,000 from the EDC 4-B if the City acquires the $13 million grant.

EDC Director May stated that Mr. D.K. Purl’s project was a combination manufacturing/distribution facility with a total capital expense of $7.5 million, 75 employees and an annual payroll of $3 million. He approached EDC for some equity assistance but EDC elected to instead use 6 acres of its property near the railroad and $125,000 to assist in securing a loan to complete the project.

The Letter of Intent needed to be approved by City Council before contracts were authorized. The Performance Agreement would be presented to City Council for approval.

(Item #14b) 

Motion was made, seconded and carried unanimously to approve the Non-Binding Letter of Intent with D.K. Puri for Manufacturing and Distribution Facility

(Item#J5a, b, c) No action taken. Most of the evaluations were completed and submitted; still waiting on some. 

(Item#16a) 

Motion was made, seconded and carried unanimously to unfreeze the Administrative Assistant to the City Manager, City Secretary & Human Resources position and authorize the employment with the same responsibilities as the former employee.

EIGHTEENTH ORDER OF BUSINESS:

18. CommentsJupdates from City Manager Rodriguez regarding the status of the City ofFort Stockton, etc.

City Manager Rodriguez reported:

  • ¥ Mr. John Patty was in attendance for that evening’s meeting to extend his gratitude to City and Pecos County personnel for the assistance given with the new Fire Station being constructed by the Pecos County Sheriff’s Office;
  • ¥ Commended the Police Department Officers for their significant drug arrests. There were several young Officers that had achieved outstanding results and deserved recognition for their hard work;
  • ¥ He met with Pecos County Judge Shuster on the revenue from the Police Department citations. The City proposed 15% or $10 from each citation but the Commissioners Court unanimously voted to match what the Department of Public Safety and the Pecos County ,Sheriff’s Office was receiving; which was $5 per citation. Once the

 

Page 26 CITY OF FORT STOOKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 14, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES & DINO RAMIREZ

ABSENT: CHRIS ALEXANDER & MART ADAMS

MAYOR: WILLIAM C. LANNOM

 

MINUTES OF LAST MEETING:

agreement was prepared, it would be presented to City Council. He thanked the Commissioners for their assistance. This was only for moving violations that were now being handled by the J.P.’s Court with an effective date ofJanuary 1.2012.

NINETEENTH ORDER OF BUSINESS:

19. Questions from the media on agenda items. There being DO additional business. the meeting was adjourned at 8:55 p.m.

DARREN HODGES MAYOR PRO-TEN

 

CITY OF FORT STOCKTON, TEXAS Page 27 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 28, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN: ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: WILLIAM C. LANNOM

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ

CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Pro-Tem Hodges called the Regular Meeting to order at 6:30 p.m. after declaring

a quorum present

Council Member Alexander gave the Invocation.

Mayor Pro-Tem Hodges led the Pledge ofAllegiance and read the Mission Statement –

“~l.. …–aJ L at, oJ lIocl. ~t.dr-~90 ‘” …..t k to ,.-t. S “”‘-“…u.. -JI.a-….a t…..t” L

0_””””’ -aJ ~_ to -“…u.. ~””I”-“…u.. __ ,.-or. t-l ..-..110. ….a

… t ..”” …..!; ….a ~–‘”a.e.r.,..-.t.

FIRST ORDER OF BUSINESS:

1. Public Testimony on Agenda Items.

Public Testimony forms were not submitted.

SECOND ORDER OF BUSINESS:

2. Consent Agegda: Minutes:

  • ¥ Regular Meeting Minutes of Fort Stockton City Council, 02/14/2012
  • ¥ Regular Meeting Minutes of Convention & Visitor’s Bureau, 01118/2012

 

Accounts Payable Total: $ 125,012.10

Account Recap Report Total: $5,054,883.33

Motion was made, seconded and carried unanimously to approve the Consent

Agenda, as presented.

THIRD ORDER OF BUSINESS:

3. Dana Kepner with Western Industrial

• Automated Meter Readiog Technology

AMR Specialist Kirk Barnett with Western Industrial Supply, LLC was in attendance to present Flex Net’s advanced utility billing and water meter-reading technology. This equipment which was compatible with INCODE detected broken pipes, water leaks, backflow, transmitter tampering, cut wires, low battery, battery voltage and provided utility billing personnel with written details ofoccurrences for inquiries from citizens.

A propagation study was initially completed indicating that a tower was needed at the R.O.

location and another downtown. More than one tower was redundant and would generate

infrastructure costs for the City. Their 2-watt powered system’s capability was expansive

CITY OF FORT STOCKTON, TEXAS

 

ROll CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: WILLIAM B. LANNOM

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

and advantageous because they owned their frequencies and maintained an FCC License compared to other systems with merely Vz watl

The required equipment was placed at the base of the 90′ tower at the R.O. location with the antenna routed to the desired position. This sole tower could read 100% of the City’s meters without any issues.

Automatically every 4 hours the readings for each meter would be transmitted to the server which held 13 months of hourly data. The system detected, read and downloaded into the billing software every meter reading within minutes wherein the billing process could be structured by routes and completed 3-4 times per month instead ofmerely once.

Also, the system was 2-way and utility billing personnel could ping a meter to instantly obtain the reading for final billing when one vacated or relocated to a different residence.

Their battery was warranted for 20 years and they also provided gas meter-reading service.

Mayor Pro-Tem Hodges stated that the City was considering the cost, features and savings. The various system options presented by vendors were being evaluated.

FOURTH ORDER OF BUSINESS:

4. Finance Department

• Fixed Sewer Rates

Director of Finance Smith reported that the current cap for residential customers was $25.25 and October, November and December generated less sewer revenue than any other months. In October, the total billed for 2,551 accounts was $49,405.79. With a fixed rate the monthly amount required to generate the budgeted figure would have averaged $19.37 or 43% of customers would have been required to pay more than their norm for the month.

Consumption figures based on roughly a year could be presented during the budget process. Ifan immediate fixed rate was preferred for a 12-month timeframe, the residential rate would increase to $32.69 with commercial increasing to $70.36 totaling the budgeted revenue figure of $1 ,245,411.00. Nearly 50% of customers would negatively be affected.

Assistant Finance Director Rodriguez asserted that the residential fixed rate would increase to the specified amount because commercial businesses did not have a cap and produced the majority of the sewer revenue during the summer months. Merely $60,000 was generated for residential and commercial accounts during the three months compared to the favorable summer months.

Mayor Pro-Tem Hodges’ objective was to divide the residential sewer amounts by 12 months to generate the budgeted figure. It was unrealistic for a $25.25 residential cap to

CHILDS

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JACKSON

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HODGES

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ALEXANDER

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RAMIREZ

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CITY OF FORT STOCKTON, TEXAS Page 29 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 28, 2012 TIME OF MEETING: 6:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN: ALLAN CHILDS, BILLY JACKSON, DARREN BODGES,

CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: WILLIAM C. LANNOM

MAYOR: WILLIAM C.LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

increase to $32.69. His aim was for an average and separate sewer fixed rate for residential

and commercial.

Assistant Finance Director Rodriguez replied that figures were based on 80% or 2,500 residential accounts and averages for 200-300 commercial accounts. Approximately $103.05 was needed monthly for a year to generate the budgeted $1,245,411.00. Both prisons were major commercial accounts.

After further deliberation, item was postponed until the budget process.

FIFI’H ORDER OF BUSINESS:

s. Discuss/Act upon Resolution No. 12-101R, autborizing the filing of a grant application witb PBRPC for a Regional Solid Waste Grants Program Grant; authorizing City Manager Raul B. Rodriguez to act on bebalf of City of Fort Stockton in ali matters related to the application; & pledging that if a grant is received tbe City will comply with the grant requirements of the PBRPC, TCEQ & State of Texas.

City Manager Rodriguez stated that the PBRPC had some limited funds this year for

Solid Waste Grants and the City was petitioned to submit an application. If an ample

supply ofapplications were not received by the State, funding would decrease.

More than likely, the City would not obtain any funds this year but the potential for 2013

was there if sufficient applications were received by the State. Grant monies were

previously utilized to purchase equipment for the Recycle Center.

Motion was made, seconded and carried unanimously to approve Resolution No. 12

lOlR, authorizing tbe filing of a grant application with PBRPC for a Regional Solid

Waste Grants Program Grant; autborizing City Manager Raul B. Rodriguez to act

on bebalf of City of Fort Stockton in all matters related to the application; &

pledging tbat if a grant is received the City will comply witb tbe grant requirements

of tbe PBRPC, TCEQ & State ofTexas.

SIXTH ORDER OF BUSINESS:

6. Discuss/Act upon the Surface Use Agreement By and Between tbe City of Fort Stockton, Owner, and Patriot Resources, Inc., Operator, -Blue Ridge Farms; to include Memorandum of Agreements.

Council Member Childs reported that Patriot Resources requested to meet with him and EDC Director May the fonowing week primarily regarding the proposed water rate.

Item tabled.

 

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: FEBRUARY 28, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: WILLIAM C. LANNOM

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Pro-Tem Hodges recessed from the Regular Meeting @ 6:45 p.ol. to convene into the:

SEVENTH ORDER OF BUSINESS:

7. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §SSl.074, To deliberate the appointment, employment, evaluation, reassignment, ~discipline, or dismissal of a public officer or employee: Ref: (a) Interim Building Official Desi Duarte

(b) Housing Authority Director Luly Montoya

Mayor Pro-Tem Hodges closed the Executive Sessions@7:18 p.ol.

EIGHTH ORDER OF BUSINESS;

8. Reconvene into Open Session and take action, if any, on items discussed in Executive Session.

(Item #7a) No action taken.

(Item #7b) Motion was made, seconded and carried unanimously to authorize City Manager Rodriguez to balance the Housing Authority Budget & Housing Authority Director Montoya’s position.

NINTH ORDER OF BUSINESS:

9. Comments/updates from City Manager Rodriguez regarding the status of the City of Fort Stockton, etc.

City Manager Rodriguez provided a Debt Payment Schedule for Series 2005, 2008 & 2009 Certificate ofObligations for Fiscal-Year 2011-2012. Amounts owed for:

  1. ¥ o Series 2005 = $238,500.00
  2. ¥ o Series 2008 =$557,490.00
  3. ¥ o Series 2009 = $972,718.75

 

On March 151h, $1,203,939.25 was due for Series 2008 & 2009.

TENTH ORDER OF BUSINESS:

10. Questions from the media on agenda items.

There being no additional business, the meeting was adjo

 

 

 

J/l · 

Uam C. Lannom, Mayor ATTEST: 

 

CITY OF FORT STOCKTON, TEXAS Page 31 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MART ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Lannom called the Regular Meeting to order at 6:30 p.m. after declaring a quorum present.

Mayor Lannom gave the Invocation, led the Pledge of Allegiance and read the Mission Statement –“&tMo&Ioa 4lL ~4fJoJ. iw.r-_Id;pat ~46 fo”..-r.. &-~”..£&c ~ -a t-t”lL ~-4~_1’_’ fo _ pui6c ~~pui6c ~ “..-r..t-ot~-a~-a~~a..”,mW.”

FIRST ORDER OF BUSINESS:

1. Public Testimony on Agenda Items.

Public Testimony forms were not received from attendees.

SECOND ORDER OF BUSINESS:

2. Consent Agenda: Minutes:

  • ¥ Regular Meeting Minutes ofFort Stockton City Council, 02/28/2012
  • ¥ Regular Meeting Minutes ofFort Stockton 4-B EDC, 12/06/2011 
  • ¥ Regular Meeting Minutes of Fort Stockton 4-A EDC, 0112012012
  • ¥ Regular Meeting Minutes ofFort Stockton 4-A EDC, 02/02/2012 
  • ¥ Regular Meeting Minutes ofFort Stockton 4-A EDC, 02/13/2012
  • ¥ Regular Meeting Minutes ofFort Stockton 4-B EDC, 02/13/2012
  • ¥ Regular Meeting Minutes ofIntergovernmental Recreation Board, 01/18/2012

 

Accounts Payable Total for 03/13/12: $ 124,922.95 Accounts Payable Total for 03/27/12: $ 71,412.29 Account Recap Report Total: $4,127,982.96

Motion was made, seconded and carried unanimously to approve the Consent Agenda, as presented.

THIRD ORDER OF BUSINESS:

3. Discuss/Act upon Ordinance No. 12-107, adopting Budget Amendment No.1 to the Original Budget of the City of Fort Stockton, Texas, for Fiscal Year 2011-2012; Providing for Supplemental Appropriation and/or Transfer of Certain Funds, Severability and Other Matters Related to the Subject.

Mayor Lannom reported that on the February 28, 2012 minutes; Agenda Item #8, City Manager Rodriguez was authorized by City Council to balance the Housing Authority

Page 32

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

budget and Director Montoya’s position. There were three items on the current agenda that were related only to Municipal Court.

City Manager Rodriguez reported that Agenda Item #3 contained the budgeted figures for Municipal Court. The Housing Authority’s budget would remain unchanged for this fiscal year but would be revised for the 2012-2013 budget due to the payable. At the end of the year when the payable was determined, funds would be allocated to the department. This amendment activated the Municipal Court Department to allot for Director Montoya’s salary who would assist Municipal Court on a part-time basis.

Director of Finance Smith stated that in October, Housing Authority’s 2012-2013 budget would be forwarded to the Federal Government. If changes were made as previously discussed, there would be plenty of funds for the department through 2012. If a portion of Director Montoya’s salary was diverted to General Fund, then the department could pay for itself. The 2012-2013 fiscal-year budget would require numerous adjustments.

Possibly with the Federal Government’s monthly contribution and the bank account’s balance there would be ample funds for rental payments through December. Housing Authority’s daily expenses were reduced and in apportioning Director Montoya’s salary due to the addition of Municipal Court duties, budget amendments merely contained Y4 of her projected expenses for General Fund.

Mayor Lannom did not necessarily disagree with what was being proposed but during their budget sessionslhearings there were numerous discussions regarding Housing Authority and Municipal Court. The Municipal Court Department was discontinued because the City could not subsidize it due to its outstanding citations and Judge Hernandez’s retirement. Both of the Municipal Court Clerks remained in the Finance Department attempting to collect the outstanding debt although one was initially proposed for the J.P.’s Office to assist with the additional workload. Instead, the Judge was required to hire an additional clerk for that office.

In October, he was informed that the J.P. could not address animal control or code enforcement cases but instead the J.P. was asked for a price to handle the cases which was beyond the City’s means. He volunteered as Ex-Officio Judge and attended training in the best interest of the community. Nevertheless, the City approached Pecos County for assistance with regard to the City’s financial position and it was agreed that the County would assume some ofthe City’s financial burden regarding Municipal Court.

It seemed as if though the City was recreating the Municipal Court once again with the same number of personnel. This was senseless due to the City’s prior eight-month history. In developing the current budget, the City failed to foresee the shortfall to the Housing Department. They were now mid-year with this dilemma and the only way to solve it was to revert to yesteryear and attempt to restructure it. A plan was needed to fund the department but was unsure that this was a preferred alternative.

CITY OF FORT STOCKTON, TEXAS Page 33 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATTORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

Director of Finance Smith responded that two weeks earlier the plan was discussed wherein Director Montoya would address animal control and code enforcement. Duties were temporary and upon completion of the 2011-2012 fiscal year, HUD would be in an improved position for realignment. The intent was to manage the HUD payable and attempt to collect the long-stlplding Municipal Court citations.

Council Member Jackson asserted that this consideration was due to the over $200,000 in uncollected citations that somebody volunteered to collect but hadn’t.

Mayor Pro-Tem Hodges emphasized that if the HUD Program was eliminated, over $70,000 would have to be remitted immediately to the Federal Government and currently the City did not have that flexibility. The program could be reconsidered during the budget process.

Director of Finance Smith understood that it was not City Council’s intent to eliminate the HUD Program but to retain it until the end of the calendar year.

Council Member Childs concurred; it would be temporary.

Council Member Jackson felt likewise; over $70,000 could not be afforded at this time.

Mayor Pro-Tem Hodges apprised Members that J.P. Lujan wanted $1,500 monthly, as a contractor, to handle code enforcement and animal control citations.

Council Member Childs stated that initially Pecos County had agreed to handle this task but circumstances changed. He did not object conversing with Judge Shuster regarding this concern.

Mayor Lannom reported that code enforcement and animal control court cases were held once per month. He never agreed to collect the outstanding citations. His volunteer duties were only for animal control and code enforcement.

Council Member Alexander declared that for now they needed to address both problems until the budget process.

Director of Finance Smith reported that the budget amendment for General Fund merely activated the required line items for Municipal Court and disbursed $17,032 from the Contingency Fund. Also included were line to line item transfers to the Convention & Visitor’s Bureau budget for the B.B.O.R.R. Contract and Contract Labor.

EDC Director May reported that in transferring the race to the Convention & Visitor’s Bureau, the B.B.O.R.R. Board was unaware of the costs. This amendment increased the Contract by $30,000 but believed monies would not be depleted. Last year, the sponsorship increased from $4,000 to $15,000 totaling the budget to approximately $180,000.

CHILDS JACKSON HODGES ALEXANDER RAMIREZ

CHILDS JACKSON HODGES ALEXANDER RAMIREZ

CHILDS JACKSON HODGES ALEXANDER RAMIREZ

CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

Mayor Pro-Tern Hodges requested a copy ofthe B.B.O.R.R. budget.

Motion was made, seconded and carried unanimously to approve Ordinance No. ll107, adopting Budget Amendment No.1 to the Original Budget of the City of Fort Stockton, Texas, for Fiscal Year 2011-20ll; Providing for Supplemental Appropriation and/or Transfer of Certain Funds, Severability and Other Matters Related to the Subject

FOURTH ORDER OF BUSINESS:

4. Discuss/Act upon Ordinance No. 12-106, amending Chapter 15, Municipal Court· of the Code of Ordinances of the City of Fort Stockton to Incorporate the Appointment of a Judge of the Municipal Court in Accordance with State Law & Transferring Chapter 2, Administration·, Article IX. Municipal Court Technology Fund· to Chapter 15; Providing for a Severability Clause & an Effective Date.

Motion was made, seconded and carried unanimously to approve Ordinance No. ll106, amending Chapter 15, Municipal Court· of the Code of Ordinances of the City of Fort Stockton to Incorporate the Appointment of a Judge of the Municipal Court in Accordance with State Law & Transferring Chapter 2, Administration·, Article

IX. Municipal Court Technology Fund· to Chapter 15; Providing for a Severability Clause & an Effective Date.

FIFTH ORDER OF BUSINESS:

5. Discuss/Act upon Officially Appointing Maria DeLourdes Montoya as the Presiding Judge of the Fort Stockton Municipal Court.

Motion was made, seconded and carried unanimously to Officially Appointing Maria DeLourdes Montoya as the Presiding Judge of the Fort Stockton Municipal Court.

SIXTH ORDER OF BUSINESS:

6. Discuss/Act upon Authorizing the Police Department to Utilize “AlertID” to Effectively Communicate Urgent and Time Sensitive Messages to the Citizens of Fort Stockton.

Police Chief Fuentes reported that AlertID was a free and advanced online web service that allowed agencies the ability to instantly communicate urgent, time sensitive messages to its targeted audience. Its mission was to make public safety information universally accessible, helping people protect their families and communities via online, text and email.

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CITY OF FORT STOCKTON, TEXAS Page 35 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C.LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GONZALEZ

CITY ATTORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

It was for any size organization from single location employers to nationwide and global business operations. This system provided the option to broadcast to all users in the area, select groups or users by geographic location.

It protected families and communities, creating a safer living environment by making the most current public safety information immediately available. It was two-way communications between citizens and federal, state, and local authorities to provide immediate information on crime, terrorism or natural disasters.

It invigorated Neighborhood Watches also with an interactive crime map that indicated potential threats to families, schools and the community. It was not address specific for a crime but placed an icon on that neighborhood with a quick synopsis of the crime. An electronic neighborhood watch assisted in warning neighbors of suspicious vehicles, registered sex offenders, etc.

This program was funded through corporate sponsorship and implementation of service was free of charge. It was endorsed by Homeland Security which would assist with the advertisement to recruit citizen memberships. Fort Stockton would be the first pilot program in Texas.

Motion was made, seconded and carried unanimously to authorize the Police Department to Utilize “AlertID” to effectively Communicate Urgent and Time Sensitive Messages to the Citizens of Fort Stockton.

SEVENTH ORDER OF BUSINESS:

7. Discuss/Act upon Authorization to Initiate the Employment Process for a Building Official, Gas Utility Worker I and Police Officer.

City Manager Rodriguez stated that these were recent positions not included in the vacancies listing carried throughout the year.

Motion was made, seconded and carried unanimously to authorize initiation of the Employment Process for a Building Official, Gas Utility Worker I and Police Officer.

EIGHTH ORDER OF BUSINESS:

8. Discuss/Act upon Surface Use Agreement By and Between the City of Fort Stockton, Owner, and Patriot Resources, Inc., Operator, regarding Blue Ridge Farms.

EDC Director May reported that the revised agreement was reviewed by him and City Manager Rodriguez. As requested, the rent would be paid in advance rather than yearly for a portion of the lease that contained salt water disposal (SWD). The rates on the revised

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CITY·OF FORT STOCKTON, TEXAS

MINUTES OF: REGULAR CITY COUNCIL MEETING

DATE OF MEETING: MARCH 27, 2012

TIME OF MEETING: 6: 30 P.M.

PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CAll WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

document were to be identical to Exhibit “A” or they would revert to the University of Texas System, University Lands Schedule.

Patriot Resources personnel was knowledgeable of water well locations, had agreed to use the water from an existing water well and would not drill any new wells closer than 1,320′ to any existing wells. In preparing to drill, the City would recoup funds from surface damage.

Will Smith with Patriot Resources, Inc., affirmed that rates and damages not specifically addressed in Exhibit “A” would revert to the UT Schedule effective September 1, 2011. They purchased and owned the surface of some property and would attempt to remain on their surface as much as possible.

Presented was a map indicating their plan, i.e. first anticipated disposal well to be drilled on City acreage and proposed oil wells. An attempt would be made to avoid any existing water wells and the City’s permission would be obtained beforehand pursuant to the agreement to drill new water wells. It was imperative that they build their infrastructure rapidly to drill their first well by the end of 2012 because their leases would expire at that time.

EDC Director May stated that the Solar Lease Agreement with Recurrent Energy was nearly completed and their fmal offer would be received this week. Since the Patriot Resources Agreement was not a lease it would not affect the City’s arrangement with Recurrent Energy.

Motion was made, seconded and carried unanimously to approve the Surface Use Agreement By and Between the City of Fort Stockton, Owner, and Patriot Resources, Inc., Operator, regarding Blue Ridge Farms.

NINTH ORDER OF BUSINESS:

9. Discuss/Act upon Hold Harmless Agreement between City ofFort Stockton and Texas Pacifico for Use of Space at the Visitor’s Center (Depot).

EDC Director May reported that the original deed dated May 21, 1991, when Atchison, Topeka and Santa Fe Railway Company donated and transferred the Depot to the City of Fort Stockton, granted the Company the right to utilize building space in the Depot Building.

The successor, Texas Pacifico Transportation Ltd., recently contacted him requesting office space. Due to security issues, TXPF elected to utilize the storeroom attached to the Depot as their office space for a fax machine and radio. The Depot was totally inaccessible and disconnected was the security system from the main building to the store room.

CITY OF FORT STOCKTON, TEXAS Poge 37 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C. LANNOM

CITY MANAGER: RAUL B. RODRIGUEZ

CITY SECRETARY: DELMA A. GON ZALE Z

CITY ATTORNEY: MARTIN O. ADAMS

MINUTES OF LAST MEETING:

City Attorney Adams consented to the agreement wherein TXPF assumed all costs associated with their business operations and forever held harmless and indemnified the City from any injuries incurred by its personnel.

Motion was made, seconded and carried unanimously to approve the Hold Harmless Agreement between City of Fort Stockton and Texas Pacifico for Use of Space at the Visitor’s Center (Depot).

Mayor Pro-Tem Hodges recessed from the Regular Meeting@ 7:13 p.m. to convene into the:

TENTH ORDER OF BUSINESS:

10. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meeting Laws, V.T.C.S., Section §SSl.072, Deliberation regarding Real Property –Ref: Office Space ELEVENTH ORDER OF BUSINESS:

11. EXECUTIVE SESSION: Pursuant to the provisions ofthe Open Meetings Laws, V.T.C.s., Section §SSl.074, To deliberate the appointment, employment. evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Ref: Extension ofCity Manager Raul B. Rodriguez’s Contract 

 

TWELFTH ORDER OF BUSINESS:

12. EXECUTIVE SESSION; Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section §SSI.074, To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Ref: Public Works Utility Worker I Epifanio Sarabia 

Mayor Pro-Tem Hodges closed the Executive Sessions @ 8:25 p.m.

THIRTEENTH ORDER OF BUSINESS:

13. Reconvene into Open Session and take action, if any, on items discussed in Executive Session.

(Item #1(1) Motion was made, seconded and carried unanimously to authorize City Manager Rodriguez to analyze the Office Space.

(Item #ll)Motion was made, seconded and carried unanimously to approve City Manager Raul B. Rodriguez’s Contract Extension.

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: MARCH 27, 2012 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROll CALL WAS ANSWERED BY COUNCILMEN:

ALLAN CHILDS, BILLY JACKSON, DARREN HODGES, CHRIS ALEXANDER & DINO RAMIREZ

ABSENT: MARTIN O. ADAMS

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: MARTIN O. ADAMS MINUTES OF LAST MEETING:

(Item #12) Motion was made, seconded and carried unanimously to authorize City Manager Rodriguez to look into possible merit increases for certain employees with the City.

FOURTEENTH ORDER OF BUSINESS:

14. Comments/updates from City Manager Rodriguez regarding the status of the City ofFort Stockton, etc.

City Manager Rodriguez did not provide any comments/updates regarding the City.

FIFTEENTH ORDER OF BUSINESS:

15. Questions from the media on agenda items.

There being no additional business, the meeting was adjO~p.m. –..

William C. Lannom, MAYOR